• Login
  • / CARICOM Song /
  • Webmail /
Notice! This webiste is no longer maintained . Please visit the new webiste at http://caricom.org
09 Sep 2019

Online Environmental Data & Information Management System and Multilateral Environmental Agreement (MEA) Reporting System Development

Closing Date: Fri, 27 Sep 2019


Department of Environment


Terms of Reference

Online Environmental Data & Information Management System

and Multilateral Environmental Agreement (MEA) Reporting System Development


Type of Contract:



National Environmental Data & Information System (NEIS) Developer

Languages Required:



11 months


Antigua and Barbuda

Date of Issue:

9 September 2019

Application Deadline:

27 September 2019


Submit a proposal including:

  • A curriculum vitae of the key staff of the firm showing experience with similar projects
  • A technical proposal outlining how the objectives outlined are to be achieved
  • A work plan showing the timeline for expected deliverables.
  • A financial proposal
  • A list of three references and contact information



The Department of Environment (DOE) falls under the Ministry of Health, Wellness and the Environment and is responsible for providing technical advice on the environment. The Department’s work is designed to protect and enhance the country’s environment and address national, regional and global environmental challenges. The department’s project portfolio covers four main areas:

  1. Climate Change Programme (including adaptation, mitigation and capacity building)
  2. Biodiversity Programme
  3. Pollution Programme
  4. Monitoring, Evaluation and Data Management Programme


In addition to being the Organisation of Eastern Caribbean States’ first agency to be accredited to the Adaptation Fund (AF), the DOE is also the National Designated Authority to the Green Climate Fund (GCF). The GCF helps fund climate-resilient development through mitigation and adaptation projects and programmes in developing countries.


The CCCD Project Goals

The DOE has received financing from the Global Environment Facility (GEF) and the UNDP to develop a Cross-Cutting Capacity Development (CCCD) project to help Antigua and Barbuda better meet and sustain global environmental priorities within the framework of national development priorities. This project is entitled: “Monitoring and Assessment of Multilateral Environmental Agreement (MEA) implementation and environmental trends in Antigua and Barbuda”. It is in line with the GEF-6 CCCD Strategy objective 1, which calls for countries to “integrate global environmental needs into management information systems.”  The project has also established a national Rio Convention Stakeholder working group that provides direct technical support to the CCCD project team in the implementation of the project.


Antigua and Barbuda’s National Capacity Self-Assessment and the Third National Communication to the United Nations Framework for Climate Change (2016) UNFCCC identified capacity gaps that relate to the collection, use, management and access to data. Some of the capacity gaps noted were:

  1. The difficulty faced by non-state actors to access information
  2. Limited research, assessment, inventory and monitoring of environmental indicators related to the three Rio Conventions and social indicators
  3. Limited development of information systems, and information management and exchange
  4. No requirement for agencies to share information with each other
  5. Inadequate collection of baseline data and monitoring
  6. Limited equipment to facilitate efficient data collection and monitoring
  7. A lack of a forum for the recognition of published local research work
  8. Lack of dissemination of data to the public and professionals

These capacity gaps along with the absence of a central repository for up-to-date environmental data, inadequate institutional support and capacity for research, data collection, data management, and analysis:

  • Have a negative impact on environmental monitoring
  • Stifle data-driven decision-making
  • Make data difficult to access
  • Create vulnerabilities to data loss and security breaches
  • Create an environment for the duplication of effort in data collection

The CCCD project aims to develop Antigua and Barbuda’s capacity in some of these areas identified.  In developing the capacity to mitigate the above-mentioned impacts, the project aims to operationalise three key elements of the Environment Protection and Management Act 2019. Project outcomes support elements of Part X the EPMA 2019:

  • Section 84: Establishing a National Environmental Information Management and Advisory System - EIMAS.
  • Section 86: Development of the Natural Resources Inventory - NRI
  • Section 89: Preparation of the State of the Environment Report - SER

One of the key features of the development of the National Environmental Data & Information System (NEIS) will be the production of information to facilitate the preparation of high-quality national reports to the Rio Conventions. The capacities strengthened under the project will help Antigua and Barbuda to improve its national reporting to the three Rio Conventions, as well as to other Multilateral Environmental Agreements (MEA) of which Antigua and Barbuda is signatory, as well as several Sustainable Development Goals (SDG).

The vision for the NEIS is to have a central repository, which is served by back-end services such as content management, data management and quality protocols via an interface. The technical management of the system is intended to be handled by a webmaster, with higher-level functionality, data quality and publishing protocols being handled collaboratively by the data managers, webmaster and administrators. The central data repository is accessed by stakeholders through front-end services via an interface and is capable of providing access to the functionality the stakeholders require.


Figure 1: Concept for NEIS platform

In order to support the production of high-quality reporting to the Rio Conventions, a core set of environmental indicators are to be developed by a Working Group under another objective of the project. Development of the NEIS is intended to support the development of the indicators with transparent, accessible data and integrate the data used to support the development of indicators with the reporting required under the Rio Conventions. This will require improved indicators, technologies, data, analytical methodologies, information protocols, visualisation tools and learning-by-doing training on the new system.


The objective of this project is to strengthen national environmental information management systems as well as further building the capacities for the effective management of data and information in order to catalyse attaining and sustaining obligations under the three Rio Conventions and monitoring progress toward meeting these obligations. This will take the form of the development of a platform:

  1. To house the National Environmental Data & Information System (NEIS)
  2. To support the reporting under the UNFCCC, UNCBD and the UNCCD
  3. To provide visualisation of the status of environmental indicators monitored by the DOE

Scope of Services

General Scope

  1. Develop an understanding of the aims and objectives of the project and provide guidance regarding the technical implementation. 
  2. Consult with existing platforms (CCCD based or otherwise) that integrate spatial and non-spatial datasets to develop a national system, that acts as an interface to the public and private sector sharing of data as well as being used in the monitoring of environmental indicators.
  3. Develop a knowledge of the reporting requirements under the Rio Conventions and how the platform and its technologies can be used to support achieving the goals outlined.
  4. Hold in-country meetings with the Rio Conventions focal point and other key personnel to learn about existing issues.
  5. Design and refine the NEIS platform architecture for security, access control, data management, visualisation and interoperability with existing data, systems and tools.
  6. Collaborate with the Data Management Unit (DMU) of the DOE and other relevant stakeholders on the development of a repository for common data storage.
  7. Collaborate with the DMU and other relevant stakeholders to collate data to be initially uploaded to the system.
  8. Develop a platform, interface, toolset and/or workflow to support the processing of data to develop environmental indicators.
  9. Create technical system documentation for sustainable management, updating and use of the platform. This should include, among other relevant elements, a data dictionary, metadata and a training manual.
  10. Identify any technical challenges relating to the sharing, mainstreaming, security, quality and transfer of data and recommend solutions.

Task 1: Develop a needs assessment and related system requirements for the platform

The consultant, in collaboration with the DMU and the Rio Conventions Stakeholder Working Group, will identify the end users and determine the user accessibility to the platform and access to data. It is also important that the consultant identify the platform’s functional requirements as determined by end users and defined in the objectives. The consultant will determine user interface requirements and identify outputs that meet the project’s objectives. Any gaps in hardware, software, infrastructure or data are to be identified and reported by the consultant. Additionally, the consultant will determine the institutional arrangements that exist or make recommendations on the sharing of data and information. The platform functionality should include, but not be limited to:

  1. Storing and displaying documents relating to the Rio Conventions.
  2. Displaying data quality based on metadata for spatial datasets.
  3. Combine several spatial datasets and basemaps while utilising map templates to create and export maps.
  4. Provide the appropriate level of access to data via access credentials and industry standard security protocols.
  5. A method for the visualisation of indicator data submitted through the platform.
  6. Integrate appropriate regulatory requirements for end-users (terms-of-use agreements across multiple agencies).
  7. Tools for simple manipulation of data such as search, selection, export, query and data discovery.

Task 2: Design, develop and implement the platform

The consultant will make presentations to stakeholders as required and seek stakeholder feedback on the system architecture, user interface and platform functionality. They will develop and ensure the functionality of components as identified in the needs assessment in Task 1.

Develop and ensure the functionality of user-interface as identified in Task 1. Design and create diagrams to describe the information structures in the platform as well as communication with users. This can include wireframes, interaction, behavioural and structural Unified Modelling Language (UML). Implement and supervise front end and back end testing of the platform. White-box testing should ensure the overall functionality of the system is achieved based on the design. Black box testing should ensure that the end user-needs are met as identified in Task 1. In collaboration with public and private sector stakeholders and NGO’s, the developer is expected to solicit and summarise feedback and integrate this feedback into the platform deployment.

The consultant should develop and document system roles and responsibilities for use, maintenance, and long-term sustainability of the system. The system should be adaptable or anticipate developing trends in the technology such that future development to the platform is possible with minimal resources. The consultant should also advise on the type of hardware and software requirements for the implementation of the system. This should especially consider the existing infrastructure available in the country, resource constraints, industry security standards and the protection of the site from cyberattack.

The consultant will provide a warranty service for the operation of the system which covers design and non-design related issues up to a year after implementation. The design related issues will be fixed at the expense of the consultant while the non-design issues will be charged to the client.

Task 3: Capacity development in data quality, management GIS and learn-by-doing training on the use of the platform

The consultant is to collaborate with the stakeholders in the development of a training plan, training materials, learn-by-doing sessions and system documentation including, but not limited to:

  • Development of train-the-trainer manual covering the back-end use of the platform for administrators and front-end use for users.
  • Training workshops and learn-by-doing sessions for administrators and end-users.
  • A data submission protocol which details the process, formats, structure and quality of data submitted for inclusion on the platform.
  • In consultation with stakeholders and the DMU, outline the requirements for quality control and quality assurance for the platform.

Task 4: Data management and standardisation

Based on stakeholder consultation, the consultant is to facilitate the integration of several formats and types of data to support the objectives of the project. The consultant is expected to flag any problems relating to the integration of data into the platform which relate to its security, integrity, maintenance and use of the datasets in decision-making. 

Deliverables and Timeline

On successful completion of a deliverable, the consultant must forward an invoice to the Project Coordinator for processing and payment.




Per cent of total value payable


Inception report outlining the consultant’s plan of action and timeline for achieving the stated objectives.

2 weeks after contract signing



Platform requirements report outlining the end-user requirements, system requirements, gap analysis and a stakeholder consultation report.


2 months after deliverable 1




Platform design and implementation, documentation on user interface system design and data handling processes.

3.5 months after deliverable 2



Completed platform deployment. Successful user acceptance testing, survey and report.

4months after deliverable 3



Training materials, user manuals and capacity building workshops.

1 month after deliverable 4




11 months



Qualifications and Experience

The firm should have consultants whose experience can contribute to several key areas of the project.

Collectively, the firm should have qualifications and experience in:

  • Information Technology, Computer Science or related field.
  • Project Management, Management of Information Systems or related field.
  • At least 5 years experience in web-based technologies, architectures and programming and scripting languages.
  • At least 5 years experience in geospatial server technologies such as Geo-server, ESRI Arc Server or similar technologies.


Web and UI/UX Designer

The web, user experience and user interface designer will be responsible for communicating with the stakeholder group and end-users and understanding the objectives of the platform. In addition, they are responsible for implementing and testing for intuitive use of the platform and delivery of an outstanding user experience.

Systems Analyst/Developer

The Systems Analyst needs to have experience in detailing the requirements, implementation of and monitoring the use of web-based platforms. The Systems Analyst will be responsible for assessing the implementation environment and training of users and administrators.

Project Manager

The project manager must have training in the management of IT based projects and a successful track record of management of web-based projects. Knowledge of the Rio Conventions, familiarity with Multilateral Environment Agreements (MEA) and environmental information would be an asset.


Additionally, the team members of the firm should have:

  • Experience with engaging relevant institutions and stakeholders at multiple levels
  • Experience in moderating consultations and meetings, and reporting on national stakeholder workshops 

  • Ability to work with senior government officials, research institutes, non-governmental organizations (NGOs), local communities and a wide range of stakeholders
  • Fluency in written and spoken English and strong analytical and communication skills

Evaluation Criteria





Qualifications of consultant and/or key individuals from firm



Adherence to TOR specifications and related requirements, i.e. understanding of required objectives and deliverables



Experience in developing geospatial and information platforms in developing countries



Demonstrated track record of success supported by references



Budget cost being effective and reasonable